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Stockport Sports

Documents : Minutes 15/02/2011

Note taking

Minutes of the General Purposes Sub Committee Meeting held at

Hazel Grove Bowling and Tennis Club

Tuesday 15th February 2011

In the Chair: Brian Whalley (BW)

1. Members in attendance:

Brenda Hopkins (BH)
Jeff Shaw (JS)
Chris Waker (CW)
Ian Dixon (ID)
Doreen Schofield (DS)
Ian Burnett (IB)
Yvonne Spurrell (YS)
Jim Bennison (JB)

2. Apologies:

Ron Linton (RL)

3. Minutes:

The Minutes of the General Purposes Sub Committee meeting held on Tuesday 18th January 2011 were agreed subject to adding Ian Burnett to the list of attendees.

4. Matters Arising:

JS reported that the date agreed for the AGM was not suitable. It was agreed that JS would arrange an alternative date and advise the Committee.

ID to forward a list to JS of all clubs that had either obtained 'Clubmark' or were working towards it.

5. Website:

121 Clubs are registered on the site.

It was noted that the files on the website listing registered clubs are out of sync with those who have registered and affiliated to Sport Stockport. This anomaly will be corrected when some administration support is available. The full registration/affiliation form is now on the website and any new applicants should use this method to register.

A discussion took place regarding 'teams' and 'clubs'. It was considered that 'teams' could register on the website but would not be eligible for affiliation.

The annual maintenance fee is under negotiation.

JS to forward to ID a copy of the website spreadsheet containing a list of registered clubs.

6. Sport Stockport Initiatives:

76 clubs have signed up for the benefits available. Confident that the allocated funding will be distributed by the end of March 2011.

Get Coaching - 55 coaches have accessed the funding.

45 people have gone through the Level 1 and Level 2 coaching.

Additional courses (1st Aid, Safeguarding and generic courses) will be set up before March.

ID confirmed that any NGB Level 1 or Level 2 course attracts 50% grant aided funding.

The target set for CPD course attendance has already been attained with 5 outstanding for either Level 1 or 2 courses.

7.Sports Awards 2011

JS and DS were nominated to represent Sport Stockport on the sub Group to evaluate the nominees for the 2011 awards.

It was considered that the major part of the organisational work for the Annual Awards Dinner (venue, sponsorship etc.) would be undertaken by our partners Stockport Sports Trust.

It was agreed that the event needs to be retained as the Sport Stockport Annual Dinner and the branding needs to reflect this. There is an urgent need to review the awards currently presented at the dinner in order to establish their continuing relevance.

It was agreed to invite Laura Mylotte (Stockport Sports Trust) to attend the next meeting of the Sub Committee.

8. Stockport Sports Trust - Outcome 6:

There was nothing to report since the last meeting in January. ID reported that some of the outcomes in the Partnership Plan were the subject of review because due to the current financial cut backs and implications from the strategic spending review some of the original partners were no longer in existence.

It was agreed to circulate registered members prior to the next meeting of the Outcome 6 Group to invite delegates to attend.

9. Club Development Fund Applications:

  1. Stockport Harriers - all criteria met, require £800 to fund a new indoor session to attract girls starting in March 2011. Agreed to award maximum grant of £400 towards the cost.
  2. Stockport County Ladies Football Club - all criteria met, require £950 for assistance to develop activities relating to developing an U10's team including equipment, a beginners tournament and part fund 2 Level 1 coaching courses. Agreed to award maximum grant of £400 towards the cost.
  3. Marple Rugby Union Football Club - all criteria met, require £850 for assistance to increase membership for the junior section (flyers, publicity etc.) and coaches visiting schools to raise awareness of the Club. Agreed to award maximum grant of £400 towards the cost.
  4. Reddish North End Junior Football Club - all criteria met, require £2500 funding to develop a new girls training session which has attracted 40 - 50 girls. Funding to cover equipment, playing kit and coaching for 3 junior sides. Agreed to award maximum grant of £400 towards the cost.
  5. Bramhall Lawn Tennis Club - all criteria met, require £600 to replace netting and equipment which would benefit all adult and junior members. Agreed to award maximum grant of £400 towards the cost.
  6. Stockport County Community Foundation require assistance to fund 'age appropriate' football courses. It was considered that this organisation was not a 'club' as defined by the Sport Stockport criteria and funding should be available under the 'Get Coaching' scheme. Application declined.
  7. Stockport School of Gymnastics - all criteria met, require £80,000 for phase 1 of the facility development in Hazel Grove. The grant would assist in providing soft play equipment for the use of very young children. Agreed to award maximum grant of £400 towards the cost provided that the money is spent within the next 6 months.
  8. St Mary's Cricket Club - all criteria met, require £900 to develop junior development programme for transition from junior to adult team play, includes additional coaching sessions and formation of an intermediate team. Agreed to award maximum grant of £400 towards the cost.
  9. Trinity Cricket Club - all criteria met, require £940 for a project to improve drainage of the grounds and purchase a 'magic sponge'. The Club has already raised £600. Agreed to award maximum grant of £400 towards the cost.

10. Active Stockport Alliance:

BH was unable to attend the meeting held on 3rd February at Hygarth House. BH asked if there was anyone willing to attend these meetings (usually held quarterly) as she was finding that daytime meetings clashed badly with her business commitments. Members were asked to consider their availability prior to the next Sub Committee meeting.

It was agreed that BH would approach Laura Murphy with a view to her giving a presentation at the AGM or other appropriate time regarding the 2012 Olympic proposals relating to Stockport.

11. Any Other Business:

Need to consider the affiliation fee for next year. It was agreed that £10 per Club would be appropriate which should cover the administration costs of Sport Stockport.

It was agreed that at the next meeting consideration would be given to the expenditure of 'legacy monies' held in the accounts.

BH reported that Johnny Cowan (Greater Sport) was seeking a lead person to take the 'Sportivate' initiative forward. Sportivate is a project to encourage participants within the 14-25 age range to continue with sporting activities. Launch is in April 2011 and will run for 4 years. The Committee were 100% behind the initiative BH to advise Gavin Roberts of support.

BH reported that it is just over 12 months since ID was appointed as the Sport Stockport Partnership Manager. BH to advise Stockport Sports Trust of the Committee's support for ID and the work he has undertaken on our behalf.

BH and CW will be attending the Stockport Sports Trust Awards evening.

12. Next Meeting:

The next meeting will be Tuesday 15th March 2011 at Hazel Grove Bowling & Tennis Club commencing at 7.30 p.m.

The meeting closed at 9.45 p.m.